Frequently Asked Questions

Tell SmartGEPS what you're looking for — your categories, locations, budget and business interests — then go grab a coffee.

While you're getting on with your day, SmartGEPS does the searching, filtering and sorting, turning thousands of PhilGEPS opportunities into a focused list worth your attention.

Come back, see what it found, and start deciding which opportunity could be your next win.

Because your time is better spent running your business, serving customers and preparing to win work than searching through listings all day.

The idea is simple: stop doing manually what SmartGEPS can do for you.

Instead of repeatedly going through large numbers of opportunities, tell SmartGEPS what matters to your business and let it narrow the field.

Every irrelevant listing you don't have to open is time you get back for customers, costing, proposals, operations, projects and growing your business.

SmartGEPS isn't just about searching faster. It's about getting part of your working day back.

Absolutely — especially when you're the owner, salesperson, estimator, administrator and decision-maker all at once.

You probably don't have someone sitting around all day searching for government opportunities.

Tell SmartGEPS what kind of work you want and let it handle much of the searching and filtering while you take care of everything else. Come back when you're ready and review what it found.

Think of it as an extra pair of hands for one of the most repetitive parts of finding government work.

Then SmartGEPS can help the whole team move faster.

One person discovers an opportunity. Someone needs to check the numbers. Your costing team may need the details. A partner or manager may need to decide whether it's worth pursuing.

Instead of everyone starting from the beginning, SmartGEPS helps move the opportunity from discovery to evaluation, costing, discussion and decision.

And when information needs to move between people, the Messaging feature lets you turn an opportunity into an editable communication and take it into the tools your team already uses.

Less time moving information around. More time deciding what to do with it.

No. Your free trial includes 3 scans. Start within 3 days of registration. Once started, trial access is available for up to 24 hours or until all 3 scans are used, whichever comes first. No credit card required.

Don't take our word for it. Set up a real search for the kind of work your business actually wants. See what SmartGEPS brings back. See how much searching you didn't have to do yourself.

Then decide whether SmartGEPS deserves a place in your workflow.

SmartGEPS is built to do more of the work for you — not just give you another place to search.

Tell it what your business is looking for and it searches thousands of opportunities, filters out what doesn't fit, and helps surface the ones worth your attention.

Found something interesting? You don't have to start another workflow. Favorite it, evaluate the ABC and potential profit, share it with your partner or team, prepare an editable message, or start working on your Omnibus document — all from the opportunity you've already found.

And because the opportunity information is already prepared, you're not waiting for every search to start from the beginning.

If you work alone, SmartGEPS can take repetitive searching and organizing off your plate. If you work with a team, it helps move an opportunity from "Look what I found" to "Should we pursue this?" much faster.

That's the difference: SmartGEPS doesn't just help you find opportunities. It helps reduce the work between finding one and being ready to act on it.

Yes — because more results aren't necessarily better results.

Choose the categories you're interested in, where you're willing to work, your preferred ABC range, keywords and exclusions.

SmartGEPS helps narrow your attention toward opportunities that better fit your business instead of making you spend time reviewing projects that don't.

Your time is limited. Spend it on opportunities that deserve it.

Very much so.

You don't need to chase every government project. You need to find the ones that make sense for your business, capabilities and budget.

A smaller opportunity that's a great fit may be far more valuable than a huge contract you could never realistically pursue.

SmartGEPS helps you concentrate on opportunities at your level, in your market and within your capabilities.

Absolutely. Start with a simple question: what does your business already do well?

Tell SmartGEPS what kind of work you're interested in and start exploring what's available.

See what government agencies are looking for, discover projects that may fit your capabilities and gradually identify the opportunities you're ready to pursue.

You may already provide something the government is looking for.

No — and that's one of the reasons you don't have to sit around waiting.

Opportunity information is already prepared and ready to search. You don't have to wait for thousands of opportunities to be processed from the beginning every time you run a search.

Set what you're looking for and let SmartGEPS get to work. Less waiting. More finding.

SmartGEPS keeps opportunity information current and ready to search.

That happens separately from your normal searches, so when you're ready to search, you can focus on finding opportunities instead of waiting.

Yes. Finding something interesting doesn't automatically mean you should bid on it.

Review important information such as the ABC, deadline and opportunity details, save promising opportunities and use Bid & Profit to start working out whether the numbers make sense.

Every bid takes time, money and effort. Sometimes the right decision is to pursue it. Sometimes it's to move on.

The goal isn't to bid on everything. It's to find the opportunities worth saying yes to.

Yes. SmartGEPS is designed to fit into the way you already work.

Found something promising? Add it to Favorites and click Message.

SmartGEPS turns the opportunity into an editable document with relevant information already there. Choose exactly what you want included, remove what isn't needed, add your own message and edit everything before sharing.

Send it to a business partner for a second opinion, your team for costing, management for approval, or prepare an inquiry for someone outside your organization. Then take it wherever your conversations already happen — email, Messenger, Viber or your preferred communication channel.

No new communication system for everyone to learn. Less copying. Less retyping. Less explaining from the beginning. Keep the opportunity moving.

Yes.

Once you've decided an opportunity is worth pursuing, SmartGEPS can help make preparing your Omnibus document faster.

Set up your company information, select the opportunity you're working on, and let SmartGEPS help prepare the document using information already available.

After spending time finding the right opportunity, you shouldn't have to waste more time repeatedly typing the same information. Less repetitive typing. More time preparing the bid itself.

Yes. That's what Recent Opportunities is for.

Open SmartGEPS and see what's new after your opportunity information has been updated.

You don't need to remember everything you saw yesterday or repeat the entire process just to figure out what changed.

Check what's new. See what deserves attention. Get back to your business.

Yes.

Found something promising in the middle of a busy day? Favorite it and move on.

Build your shortlist as you search, then return when you actually have time to evaluate it properly.

Not every good opportunity needs your attention this minute.

Yes.

Export your results to Excel or CSV whenever you want to continue working outside SmartGEPS — including during your Free Trial, before you've purchased a plan.

Take your shortlist into a meeting, work on it with your team or incorporate it into the tools and processes your business already uses.

SmartGEPS fits into your workflow — your workflow doesn't have to fit around SmartGEPS.

Yes. Search is where the journey starts.

SmartGEPS helps you find opportunities that fit your business, discover possibilities you might otherwise miss, evaluate the numbers, save promising opportunities, get them in front of your team or partner, prepare communications and work on your Omnibus document.

The idea is simple: Find → Evaluate → Discuss → Prepare → Pursue.

Turn procurement listings into opportunities you can actually work on.

Yes.

SmartGEPS is an independent commercial software tool designed to help businesses search, organize and evaluate publicly available government procurement opportunities.

It doesn't replace PhilGEPS or interfere with the official procurement process.

When you find an opportunity you want to pursue, verify the official posting and requirements through PhilGEPS or the relevant procuring entity and continue through the normal bidding process.

Think of SmartGEPS as where you discover the opportunity, not the government office that issued it.

Once something catches your attention, verify the latest official posting, bidding documents, amendments, deadlines and submission requirements through PhilGEPS or the relevant procuring entity.

SmartGEPS helps you find the door. You decide whether to walk through it.

You can use SmartGEPS to discover, filter and evaluate opportunities.

When you decide to participate in an official procurement, you'll use your own PhilGEPS account and follow the requirements for that opportunity.

SmartGEPS helps you discover where you want to compete. PhilGEPS remains where the official procurement process happens.

No — you stay in control of your bid.

SmartGEPS helps reduce some of the work that comes before submission: finding opportunities, narrowing the field, evaluating possibilities and preparing to pursue the ones that matter.

When you're ready, you prepare and submit your bid through the appropriate official process.

No.

SmartGEPS is an independent commercial product created to make discovering and working with PhilGEPS opportunities faster, easier and more focused for businesses.

It is not operated by or affiliated with PhilGEPS or PS-DBM.

The Perpetual license means the SmartGEPS desktop software itself never expires — one payment, no renewal, no recurring fee to keep using it.

Opportunity database updates are included for 2 years from activation on a Perpetual license. Continuing opportunity updates beyond that period may require a separate renewal.

Time-limited plans (3-Month, 6-Month, 1-Year) include opportunity updates for the length of that term.